Privacy Policy for BoltEHR, LLC

Last Updated: January 3, 2026

1. Introduction

BoltEHR, LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website www.boltehr.com (the "Site").

By using the Site, you agree to the terms of this Privacy Policy. This policy applies strictly to information collected through our marketing website and does not govern the use of the BoltEHR software platform, which is subject to a separate Business Associate Agreement (BAA).

2. Information We Collect

We collect information that you voluntarily provide to us and information collected automatically:

  • Personal Information: This includes your name, email address, phone number, clinic name, and job title when you fill out a "Contact Us" form or request a product demo.

  • Usage Data: Our website (hosted by Squarespace) automatically collects data such as your IP address, browser type, pages visited, and the time/date of your visit.

  • Cookies: We use cookies to improve your experience and analyze website traffic.

3. How We Use Your Information

We use the information we collect to:

  • Schedule and provide software demonstrations.

  • Respond to inquiries and provide customer support.

  • Send marketing communications (you may opt-out at any time).

  • Analyze website performance to improve our services.

4. Data Sharing and Disclosure

BoltEHR, LLC does not sell, rent, or trade your personal information to third parties. We may share data with:

  • Service Providers: Third-party vendors who help us operate our website (e.g., Squarespace for hosting, Google Analytics for traffic data).

  • Legal Requirements: If required by law, we may disclose information to comply with legal obligations or protect our rights.

5. Security

We implement industry-standard security measures, including SSL encryption, to protect your data. However, no method of transmission over the internet is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

6. HIPAA and Patient Data

This website is for marketing and informational purposes. Please do not submit Protected Health Information (PHI) through our contact forms. BoltEHR’s software platform is fully HIPAA-compliant and uses separate, high-security infrastructure to manage patient data.

7. Your Rights (CCPA/GDPR)

Depending on your location, you may have the right to:

  • Access the personal data we hold about you.

  • Request the deletion of your personal data.

  • Opt-out of marketing emails. To exercise these rights, please contact us at the email address provided below.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.

9. Contact Us

If you have questions about this Privacy Policy, please contact us at: BoltEHR, LLC Email: Support@boltehr.com.